HERON Quivira reinstates the Human Subjects Training check and presents email flags

HERON Quivira release checks the new CITI ​Human Subjects Training program. If your training has lapsed, you will have until July 1, 2015 to complete it. After July 1, your HERON access will be terminated if training is not in compliance.

Want to know how many patients meeting your search criteria have email addresses on file? HERON Quivira release includes a searchable flag for either IDX (billing) or O2 (electronic medical record) recorded email addresses.

In an effort to facilitate your data analysis, this release will allow for data limited to modifiers. Previously, your data set would include any modifier attached to the patient observation. For example, if you wanted an inpatient medication, such as Clopidogrel, you would receive any observation associated with that medication (e.g., inpatient order, dose, historical medication, and more). Now, if you only want the data associated with one of the modifiers, such as outpatient order, your dataset will include only outpatient order observations. All modifiers are still available for a search concept. The data will reflect your search. If you pull a modifier into your search, you will receive observations for that modifier only. If you don't limit the modifier in the search, you will receive all modifier observations for that concept.

Questions about HERON? Join the Frontiers Lunch and Learn which meets the 1st and 3rd Tuesdays of each month from 12:00 - 1:30 PM in room 3001D Student Center. ​Register in advance if possible but drop-ins are welcome.

Any publication that results from a project utilizing HERON should cite grant support (CTSA Award # UL1TR000001).

HERON Quivira Contents Summary

This month, our tour of ​rivers and lakes in Kansas honors the Quivira National Wildlife Refuge.

The HERON repository contains approximately 1.9 billion real observations from the hospital, clinics, and research systems:

	Observation	Patients	Source	Go-Live	Snapshot	Issues
Alerts	16.7M	413K
			KUH/O2/Epic	Nov 2007	Apr 2015
Allergy	587K	264K
			KUH/O2/Epic	Nov 2007	Apr 2015	various*
Cancer Cases	11.8M	78.8K
			KUH Cancer Registry	1950s	Apr 2015	labels*
Cardiology Labs	24.9M	354K
			KUH/O2/Epic	Nov 2007	Apr 2015
Demographics	25M	2.11M
			KUH Billing (​O2 via SMS)	1980s	Apr 2015	various*
			UKP Billing	2000	Apr 2015
	34.2K	34.2K	Frontiers participant registry	Jun 2009	Apr 2015
	197.9K	197.9K	Social Security Death Index	1962	Apr 2015
Diagnoses (IDC9)	77.7M	823K
			KUH/O2/Epic	Nov 2007	Apr 2015	various*
			UKP Billing	2000	Apr 2015
			University HealthSystem Consortium (UHC)	Q4 2008	Feb 2015
History	38.9M	460K
			KUH/O2/Epic	Nov 2007	Apr 2015
Lab Results	163M	389K
			KUH/O2/Epic	2003	Apr 2015	various*
Medications	181M	470K
			KUH/O2/Epic (Organized by VA Class)	Nov 2007	Apr 2015	various*
Microbiology	3.66M	31.8K
			KUH/O2/Epic	2003 (?)	Apr 2015	various*
	843K	130K	Negative	2003	Apr 2015
	12.4K	9K	Positive	2003	Apr 2015
Nursing Observations	915M	?
			KUH/O2/Epic	Nov 2007	Apr 2015	various*
Procedure Orders	189M	595K
			KUH/O2/Epic	2003 (?)	Apr 2015	various*
Procedures (CPT)	14.6M	712K
			UKP Billing	2000	Apr 2015
REDCap	1.19M	48.8K
			REDCap	July 2011	Apr 2015
Reports/Notes	79.7M	446K
			KUH/O2/Epic	?	Apr 2015
Specimens	96K	6.69K
			KUMC Biospecimen Repository	?	Apr 2015	#3526
Visit Details	89.9M	99K
			KUH/O2/Epic	Nov 2007	Apr 2015
​Hospital Quality Metrics	8.13M	104K
			University HealthSystem Consortium (UHC)	Q4 2008	Feb 2015	#2911
All	1.90B

Notice

Some material in the ​UMLS Metathesaurus is from copyrighted sources of the respective copyright holders. Users of the UMLS Metathesaurus are solely responsible for compliance with any copyright, patent or trademark restrictions and are referred to the copyright, patent or trademark notices appearing in the original sources, all of which are hereby incorporated by reference.

Misuse of the Limited Access Death Master File, NTIS, U.S. Department of Commerce data is subject to penalties under provisions of 15 CFR § 1110.200.

Beta Disclaimer

We are providing this early access to obtain feedback from you, the research community. While we are actively working on validating the data loaded into the system with hospital and clinic technical staff, there may be problems with our translation of data from our source systems (HospitalEpicSource and ClinicIdxSource) into HERON.

Please email us at heron-admin@kumc.edu if you discover information you believe may be erroneous.

We are actively working on enhancing the types of data included. Stay tuned to our roadmap to track progress toward upcoming releases.

Various Issues Still Apply

Keep in mind the issues noted in the original HERON beta notice, including:

• date shifting, part of our DeIdentificationStrategy
• age searching (#158)

Enhancements and Problems/Defects/Issues Addressed in this Release

Due to in-progress trac access policy issues, this section may be blank for a time.

Outstanding Problems/Defects/Issues